Park Event Rental Capacity

  • 7,957 people

Required Insurance

  • Lessees must carry General Liability Insurance in the amounts outlined on the official Park Event Rental Application, no exceptions.
  • Liquor Liability Insurance is mandatory for any event where alcohol is present.
  • Depending upon the nature of the event, Lessees may be required, at any time, to secure and provide proof of additional policies per the request of Park Officials.

Required Permits

  • Food Sales: All Lessees who provide food service or food service vendors to the general public must obtain and present the proper permits from the Allegheny County Health Department.
  • Alcohol sales: All Lessees who plan to sell alcohol must obtain and provide the park with an approved license/permit issued by the Pennsylvania Liquor Control Board to serve alcohol at an event.
  • Street closure permits from the City of Pittsburgh are required if S. Water Street is to be utilized for the event.
  • Depending upon the nature of the event, Lessees may be required, at any time, to secure and provide proof of additional permits per the request of Park Officials from the City, County or State.
  • A Special Events Permit from the City of Pittsburgh is required for any event utilizing grounds considered outside of the park (i.e. Events utilizing S. Water Street).

Security

  • All Lessees are required to work in conjunction with Soffer Security and have a member of Soffer Security present throughout the event. A flat fee for all Lessees will be required for this service in order to rent the park for the event.
  • If additional security is required for an event, Soffer Security will coordinate with the Lessee to book additional support. Additional fees will apply.
  • Soffer Security contact information will be provided in the official Park Event Rental Application.

Trail Access and Trail Safety

  • The trail must be accessible to runners, walkers and cyclists at all times. No obstructions to the paths are permissible at any time.
  • Signage must be placed on the trails leading up to the event indicating to runners, walkers and cyclists to please slow their pace and indicating an event ahead. The park will provide some signage, and dependent upon the size and nature of the event, the Lessee may be required to produce and place additional signage throughout the park.

Electricity/ Water

  • There is access to electricity and water in the park. Lessees will need to request these services from Park Officials.
  • Only designated hook-ups shall be used for electricity and water.
  • Water is only available on the Piazza (upper) level.
  • Lessees are required to use an electrician/ sound technician who is pre-approved by Park Officials.
  • Generators may be requested by Lessee  and will be considered by Park Officials on a case-by-case basis.

Staging

  • No portable staging is permitted in the park.

Restrooms

  • Lessees are required to provide temporary restrooms for facility for their event.
  • Total number of restroom facilities shall be in accordance with limits set forth by manufacturers and in accordance with anticipated attendance of event.
  • Park Officials must approve placement of temporary restrooms for the event.

Tents/ Staking

  • Due to waterlines and irrigation heads,  non-ground penetrating methods for securing tents such as water barrels or concrete block must be used.
  • Dependent upon the nature and duration of event, Park Officials will determine whether or not to require or prohibit the use of tent flooring.
  • In the event of inclement weather, Park Officials reserve the right to modify the use of tents in order to protect turf and utilities.
  • A A Certificate of Flammability is required for all tents larger than 10×10.

Waste Management

  • Lessees must coordinate waste management with Service Master.
  • Service Master’s contact information will be provided in the official Park Event Rental Application.
  • A flat fee for all Lessees will be required for this service in order to rent the park for the event.
  • Recycling is encouraged and City of Pittsburgh’s Recycling Center’s contact information will be provided in the official Park Event Rental Application.

Signage

  • Placement of signage within the park is permissible during certain times of year. Park Officials must approve all signage content and proposed placement in advance.
  • Lessee must coordinate with Park Officials regarding installation of signage.
  • Lessee must obtain approval from Park Officials to fasten any rope, sign, banner, flyer or other object on any tree, shrub, or structure within the park.

Damages

  • Lessees are required to leave the park as it was found and will be financially responsible for damages incurred during the event.
  • Lessees are responsible for completing and submitting a standard venue checklist provided by Park Officials the day of the event.

Vehicles

  • No motorized vehicle is permitted on the park trails without written permission from Park Officials. An additional deposit may be required by Park Officials and will be assessed on a case-by-base basis.
  • No motorized vehicle over five tons is permitted on the park trails.

Parking

  • Lessees and their vendors may unload temporarily on the Piazza (upper) level of the park.
  • Lessees and guests may utilize street parking or paid garages located in SouthSide Works.

Payments and Deposits

  • Event lessees are required to make a refundable deposit due upon acceptance of the Event Rental Application. Deposit amount is based on size and nature of event.
  • 25% of the total rental fee is due upon acceptance of the official Park Event Rental Application. The remaining fee will be due on or before the day of the event.
  • The flat fee outlined in the official Park Event Rental Application for Soffer Security & Maintenance and Service Master is due upon acceptance of the official Park Event Rental Application.
  • After a thorough ground inspection by Park Officials post-event, Lessees shall receive the balance of the refundable security guarantee/ deposit, less any damages to the park, thirty (30) days after the close of the event.
  • Park Officials reserve the right to use the Lessees’ refundable security guarantee to complete any repairs or maintenance needed to return the event area to the condition it was in prior to the event taking place.

Postponements and Cancellations

  • A thirty (30) day written cancellation is required for all cancellations that are not weather-related. The 25% payment and flat fee for Soffer Security & Maintenance and Service Master will not be refunded.
  • The refundable deposit will be refunded within thirty (30) days of cancellation.
  • An inclement weather cancellation will result in the opportunity to select an alternative event date. Dates are subject to availability. No additional fees will apply.